Have you ever gotten in your car to drive somewhere, only to end up stuck in traffic for a couple of hours? Have you ever run to the grocery store to get that one item you forgot for your favorite recipe, only to find there’s one open checkout lane, and the person in front of you is buying enough food to feed a small country? How frustrated did you get?

That same desire to start yelling profanity into the night sky would also come up if a poorly drafted schedule messes up your entire construction project; with pissed off colleagues and possible lawsuits, to boot.

Think about all the things that come into play during a construction project: viability studies, due diligence, site inspections, obtaining required permits and licenses, negotiating contracts, getting Worker’s Comp insurance, Builder’s Risk insurance, bonds, site excavations… It’s enough to make anyone’s head spin. Therefore, it is crucial that you prioritize proper scheduling before getting started.

Beyond Making an Outline

When we’re talking about scheduling, we don’t mean making a simple outline or plugging things into a calendar. When it comes to staying on track, you want to have a detailed schedule with each phase of the project having a start date, a contractor who’s in charge of it, a checklist for each of the phases, and milestones (with their projected dates of completion).

Doing this has so many benefits:

  • It will help you stay on budget. When you have a tangible list of things to get done and dates to complete them by, you can flesh out the tools, equipment, and number of workers needed for each of them and cut the fat where necessary.
  • It will help you keep your contractors accountable. When you’re organized, people don’t get to pass the buck. Everyone knows their specific role and responsibilities.
  • Track progress. If a particular phase is running behind schedule, you can get on their ass about it. Everyone’s working on deadline, and it’s practical to monitor each subgroup to make sure that they’re staying on track.
  • Mitigate damages. If Joe, the HVAC guy didn’t show up when he was supposed to, it’ll be on your radar and you can do damage control. Fire him and hire someone else if you have to. Something broke? Good thing you’re keeping track of everything and you noticed. Take care of it before it causes a domino effect on everything else.

Taken as a whole, a construction project can seem overwhelming. Scheduling efficiently will allow you to break it up into manageable phases. It will also help you come up with a realistic overall schedule to complete the project.

The good news is that you don’t have to rack your brain reinventing the wheel. Whatever project you’re working on, there should be a template of a similar one that has already been completed. There are plenty of software programs that can assist you in getting organized. Just remember that while these are great to keep everything centralized, you still need an actual human being to review it to see if everything’s going according to plan and/or to notice red flags before they turn into bigger issues.

This is where InVision Advisors can come in. We’ve been around the block so many times, that all of these steps are second nature to us. Contact us to discuss what your project entails, and we’ll help you turn that vision into a reality that will bring you profits.