There are dozens of tasks that come across an executive’s desk every day. Effective leaders, however, recognize that delegating is an important component of their success. But delegating isn’t just assigning a random task and moving on. You have to provide the necessary information to set your team up for success. Here are some of our favorite strategies to delegate effectively.
Know Your Team
The first step in delegating properly is knowing your team. What are they good at? What specific skills and talents do they bring to the table? The better you know your team, the better you’ll be positioned to shift responsibilities their way.
As you’re getting to know your team members, make sure you know how they react under pressure so that you’ll develop a better understanding of the workload you can assign to each team member.
Share the Right Information
Many people choose not to delegate because they’re afraid that other team members might not deliver the same high quality they would if they did the job themselves. In other cases, it may seem as though delegating is more trouble or takes more work than just doing it yourself.
Effective delegation, however, isn’t just about dumping a task on someone else’s desk. You need to take the time to explain the context and provide all the information they need to complete the task successfully. When you discuss a task you’re delegating, make sure to answer these key questions:
- What’s the expected outcome of this activity?
- How should the task be completed? Are there specific procedures to follow or key information that should be factored in?
- What questions will your team members be most likely to ask about this task?
By considering these questions ahead of time, you can increase the odds that you’ll provide the right information the first time – and decrease the amount of time you have to spend supervising.
When to Delegate
You can always delegate tasks to anyone on your team – but knowing when to delegate in order to create the most effective result is more likely to result in a cohesive, unified team that is working together for a common goal. Consider these elements when deciding whether or not to delegate a task.
- Is this a task that no one wants to do? If it’s one of the least popular tasks on your department’s To Do list, ensure that no one gets stuck with the task more often than other individuals.
- Is this a task that someone would enjoy performing? Do you have a team member who thrives on just this sort of task? If so, they may be the ideal one to take it on.
- Does this task advance someone else’s goals? Will completing this task help a coworker learn something that they’d like to add to their educational plate or improve their future job options? If so, offering them the task could be beneficial to both of you.
- Do you have a team member who is ideally positioned to complete this task? Do you already have a team member who has completed this task in the past or who has the right information to complete it with minimal supervision? If so, they may be the ideal person to take it on again.
- Is there adequate time to delegate this task? Time management isn’t just about having someone to complete the task. Remember that you’ll also need time to answer questions and share information.
Delegation is one of the most important tools in your arsenal, and it starts with us. Delegating your commercial construction project to our team of owner’s representatives will ensure the success of your project – on time and on budget.